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Scottish Portal Project Outline

10 March 2012



SCOTTISH PORTAL

What is the "Scottish Portal"?

The New Brunswick Scottish Portal is a bilingual (English / French) website* that serves as the showcase for an online "virtual" exhibit and the gateway to the history of all things Scottish in New Brunswick. Using the example of the NB Irish Portal, the NB Scottish Portal will eventually encompass all the major themes of NB Scottish history, including; immigration, settlements, censuses, land petitions and land grants, teachers petitions, passenger lists, biographies of individuals and families, cemetery transcriptions, etc. The Scottish Portal will be hosted on the Provincial Archives of New Brunswick [PANB] servers and will be developed in cooperation by the PANB and NBSCA.

 

MANAGEMENT of the SCOTTISH PORTAL PROJECT

An Advisory committee consisting of representatives of Scottish organizations in NB, a representative of the PANB, partners in the project and others with an interest in Scottish heritage will oversee the portal project.

Role of the Advisory Committee: approve overall plan, identify funding opportunities and submit applications for funding, approve budget and ensure financial accountability, submit reports as required to partners, etc.

A Management Committee consisting of the Chair of the Advisory Committee and the representative of PANB will manage the Scottish Portal project.

Role: Coordinate portal planning and development, set priorities, establish timelines, keep project on target and within scope, hire and supervise manager, approve work plan for manager including timeline and deadlines, develop budget, prepare reports.

A Manager will manage the overall portal initiative and specific projects.

Undertake, assist with, or supervise design of portal, conducting research, developing components, enlisting and supervising volunteers. Identify sources of funding, draft applications, prepare reports and carry out other tasks as required.

The workload of the manager may vary in intensity and their services may be required on an intermittent basis, or for part or full time periods depending on the work underway throughout the phases of the project. The Manager will be accountable to the Management Committee.

 

GUIDING PRINCIPLES/PARAMETERS
The design (look and feel) and all components (exhibits and databases) will be developed in consultation with PANB to ensure that they meet GNB and PANB web standards and maximize host server space availability. *See Appendix 1 - Website Design.

The portal will be developed within a framework that allows for expansion as additional content is made available over time Individual exhibits and data bases within the portal will be iterative, for example, the 1851 census may be mounted on the web by county as they are available; bios of significant Scots can be put up in batches as they are ready.

As the portal will be developed in phases, launches of component parts may be held at appropriate stages agreed on my PANB and NBSA.
Presentation of the Portal will be in English and French languages in compliance GNB Official Languages Policy.

The overall portal design and components will be planned jointly by PANB and NBSCA and set out in agreements signed by the PANB representative and the Chair of the Advisory Committee that describe each component, identify the steps required to realize it, establish timelines and record any other pertinent management arrangements.

The scope of the portal projects will be clearly defined and monitored closely to ensure that departures from the initial plan are minimal and are fully considered by all partners.

PANB has final editorial control.

Work on the projects/ components identified within the various phases (and in several of the phases) may proceed concurrently depending on requirement of information from one project informing another, availability of resources and funding, etc.

 

ACTIONS

Phase 1

  1. Hire a manager for the project.

  2. Develop portal design - the website's "look and feel" and architecture. *See Appendix A

  3. Develop Scottish-named communities in New Brunswick component (database) for portal.

    Steps: Extract Scottish place names from PANB “Where is Home Database”
    Review extracted names against entire listing to identify Scottish related names not extracted.

  4. Scottish Settlements – Link Kincardine and Stanley (Scottish Highlanders section - Scotchtown) from Planned Settlements exhibit on PANB web to Scottish Portal

  5. Build a database of New Brunswickers of Scottish ancestry based on the 1851 census which asks ethnic origin

    [Northumberland County has been transcribed by Carmen Williston.  Scots: 4,119 out of 16,835
    Develop volunteer project to extend census database of Scots to entire province
    Census by parish is available in digitized form on LAC web site. Use for transcribing. Develop template/ input screens and database. Double blind entry.]

  6. Biographies of Scottish New Brunswickers who made significant contributions in various areas

    Shipbuilding
    Jardine – Kent County

    Industries/ entrepreneurs
    William Davidson
    Loggie
    Read (Read Stone – Stonehaven)
    Irving

    Individuals (Portraits, brief biographies)
    James Robb – UNB professor of mathematics and science
    Thomas Nisbett – renowned furniture maker
    Dr. James B. Toldervy – medical doctor with New Brunswick and Nova Scotia land company, left their employ in 1837, later practiced in Fredericton.

    [Develop template – information to be included, length, inclusion of references, format, use of illustrations
    Establish and build a list of significant Scottish New Brunswickers
    Add to web at regular intervals as bios are ready]

Phase 2

  1. Scottish immigrant fonds
    Letters, mss. (emigrants)

  2. Scottish Teachers Petitions
    Teachers self-identifying as Scottish in their petitions (for salary, contract). [The names OF 869 Irish teachers were extracted for the Teachers Petition Database on the Irish Portal with detailed information on their residences in Ireland, training and experience, etc.]

  3. New Brunswick St. Andrews Society/ Scottish Associations Membership lists
    Saint John (indexing underway)
    Fredericton

  4. Bibliography
    Secondary sources on Scottish history, Scottish communities, genealogies of Scottish immigrants, Church histories, etc.

Phase 3

  1. Narrative

    Story of Scots in New Brunswick

    Building on analysis of findings of 1851 (and 1861) census
    When, where, what forces brought Scots to NB, what patterns of settlement

  2. Exhibit

 

POTENTIAL FUTURE ADDITIONS

  1. 1861 Census
    Does this include ethnicity?

  2. Land Petitions
    RS108. Early series
    Part of a larger project extracting/ identifying all self-identifying Scots, Irish, British, Loyalists, Acadians

 

APPENDIX A - WEBSITE DESIGN

The website's design or "look and feel" consists of the following components:
a. in cooperation with the NBSCA and PANB, the developer will identify the website "sitemap" or main navigation links ex. Home, Sitemap, Contact, Links, 1851 Census, PANB, NBSCA, Search (and french equivalent terms)
b. agreement on colour scheme, ex. clean and crisp design with white background?
c. decision on branding and use of logos of NBSCA and PANB and other parties
d. signing off on layout of
i) splash page (where user makes a decision to choose English or French),
ii) home page English / French,
iii) main pages (ex. main 1851 Census page and Contact page),
iv) search pages and
v) search results pages.